QuickBooks 2022 All-in-One For Dummies. Stephen L. Nelson
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represent profits that the shareholders have left in the business. Contributed capital is the money originally contributed by the shareholders to the corporation.
The retained-earnings thing makes sense, right? That’s just the money — the profits — that investors have reinvested in the business.
The contributed-capital thing is more complicated. Here’s how it works. If you buy a share of stock in some new corporation — for, say, $5 — typically, some portion of that price per share is for par value. Now, don’t ask me to justify par value. It stems from business practices that were common a century or more ago. Just trust that typically, if you pay some amount — again, say $5 — for a share, some portion of the amount that you pay — maybe 10 cents a share or $1 a share — is for par value.
In the owner’s equity section of a corporation’s balance sheet, capital that’s contributed by original investors is broken down into the amounts paid for this mysterious par value and the amounts paid in excess of this par value. In Table 1-6, you can see that $100 of shareholders’ equity or owner’s equity represents amounts paid for par value. Another $400 of the amounts contributed by the original investors represents amounts paid in excess of par value. The total shareholders’ equity, or total corporate owner’s equity, equals the sum of the capital stock par value, the contributed capital and excess of par value, and any retained earnings. So in Table 1-6, total shareholders’ equity equals $1,000.
Statement of cash flows
Now I come to the one tricky financial statement: the statement of cash flows.
Before I begin, I have one comment to make about the statement of cash flows. As an accountant, I’ve worked with many bright managers and businesspeople. No matter how much hand-holding and explanation I (or other accountants) provide, some of these smart people never quite get some of the numbers on the statement of cash flows. In fact, many of the students who major in accounting never (in my opinion, at least) quite understand how a statement of cash flows really works.
For this reason, don’t spend too much time spinning your wheels on this statement or trying to understand what it does. QuickBooks does supply a statement of cash flows, but you don’t need to use it. In fact, QuickBooks produces cash-basis income statements, which give you almost the same information — and in a format that’s easier to understand.
I think the best way to explain what a statement of cash flows does is to ask you to look again at the balance sheet shown in Table 1-4 earlier in this chapter. This table is the balance sheet for the imaginary hot dog stand at the beginning of the day.
Now take a look at Table 1-7, which shows the balance sheet at the end of the day, after operations for the hot dog stand have ended. Notice that at the start of the day (see Table 1-4), cash equals $1,000, and at the end of the day (see Table 1-7), cash equals $5,000. The statement of cash flows explains why cash changes from the one number to the other number over a period of time. In other words, a statement of cash flows explains how cash goes from $1,000 at the start of the day to $5,000 at the end of the day.
TABLE 1-7 Another Simple Balance Sheet
| Assets | |
|---|---|
| Cash | $5,000 |
| Inventory | 0 |
| Total assets | $5,000 |
| Liabilities | |
| Accounts payable | $0 |
| Loan payable | 0 |
| Owner’s equity | |
| S. Nelson, capital | $5,000 |
| Total liabilities and owner’s equity | $5,000 |
Table 1-8, not coincidentally, shows a statement of cash flows that explains how cash flowed for your imaginary business. If you’re reading this book, presumably you need to understand this statement. I start at the bottom of the statement and work up.
TABLE 1-8 A Simple Statement of Cash Flows
| Operating activities | |
|---|---|
| Net income | $4,000 |
| Decrease in accounts payable | (2,000) |
| Adjustment: Decrease in inventory | 3,000 |
| Net cash provided by operating activities | $5,000 |
| Financing activities | |
| Decrease in notes payable | (1,000) |
| Net cash provided (used) by financing activities | (1,000) |
| Increase in cash | $4,000 |
| Cash balance at start of period | 1,000 |
| Cash balance at end of period | $5,000 |
The last three lines of the statement of cash flows are all easy to understand. The cash balance at the end of the period, $5,000, shows what cash the business holds at the end of the day. The cash balance at the start of the period, $1,000, shows the cash that the business holds at the beginning of the day. Both the cash balance at the start of the period and the cash-balance at the end of the period tie to the cash-balance values reported in the two balance sheets. (Look at Table 1-4 and Table 1-7 to corroborate this assertion.) Clearly, if you start the period with $1,000 and end the period with $5,000, cash has increased by $4,000. That’s an arithmetical certainty. No question there, right?
The financing activities of the statement of cash flows show how firm borrowing and firm debt repayment affect the firm cash flow. If the business uses its profits to repay the $1,000 loan payable — which is what happened